Customer
Complete and abbreviated name: CIVIL SOCIETY ORGANIZATION “AGENCY FOR LEGISLATIVE INITIATIVES” (ALI).
EDRPOU Code: 25880404.
Legal and mailing address: Ukraine, 04071, Kyiv, 45-47-49 Vozdvyzhenska St., Office 404.
E-mail: info@parliament.org.ua
Basis for the tender: Order No. 1-29/06/26 of the Executive Director of the ALI dated June 29, 2026, and Minutes No. 1-30/06/26 of the ALI Tender Committee dated June 30, 2026.
Project under which the procurement is being conducted: “Reinforcing EU Dimension of Ukrainian Civil Service in Law-Making, Judiciary, Finances,” funded by the Swedish International Development Cooperation Agency (SIDA).
Information about the Procurement Item
The scope of Services will be determined separately for each mutually agreed-upon application task within the framework of the main task described in the attached Terms of Reference.
Location and Duration of Services: Kyiv, Ukraine. August 2026 – June 2028.
Requirements for tender participants and submission of bids
The requirements regarding eligibility to provide the relevant services, qualifications, and experience are set forth in paragraph 4 of the attached Terms of Reference.
Value Requirements. A potential supplier should share ALI’s values, as reflected in the attached draft contract.
Requirements Regarding Legal Capacity and Reputation:
- no court ruling declaring the procurement participant bankrupt; no infringement by the participant of intellectual property rights; no finding that the procurement participant’s officials are guilty of fraud, corruption, money laundering, terrorist financing, human trafficking, or the use of child labour;
- the absence, during the two years preceding the publication of the tender information on the ALI’s official website, of any court decisions terminating agreements or contracts with the tender participant;
- the absence of any court decisions or ongoing legal proceedings regarding the collection of debts, including tax debts, from the procurement participant;
- compliance with the requirements regarding registration and/or operations in the temporarily occupied territories of Ukraine, as set forth in paragraph 5 of the Terms of Reference.
Documents to be submitted as part of the bid:
- a completed bid application form (as per the appendix to this Announcement);
- copies of the founding documents (as currently in force), an extract from the Unified State Register of Legal Entities, Individual Entrepreneurs, and Public Organizations (USR), and a copy of the order or minutes appointing the head, certified in accordance with established procedure, and, if another person is authorised to sign the contract on behalf of the legal entity, a notarised power of attorney to perform such a legal transaction. Signing the contract following the tender results by another authorised person is possible only on the basis of an extract from the Unified Register of Powers of Attorney, notarised as of the date of signing the contract, certifying the validity of the aforementioned power of attorney;
- certificate of bank account(s) opened;
- extract from the VAT Payers Registry (if registered as a VAT payer);
- a summary of the team responsible for implementing the technical specifications, and a description that outlines and justifies the team’s vision and scope of application for performing the functions specified in the Terms of Reference;
- documents, materials, or copies thereof that confirm the participant’s qualifications, experience in performing similar contracts, and business integrity (letters of recommendation, testimonials from entities to which similar services were provided; documents confirming the acceptance and delivery of services; any other relevant documents);
- a document confirming the authority of the individual to act on behalf of the procurement participant (if necessary);
- other documents and/or information that the bidder deems necessary to submit.
The language in which the tender proposal documents must be prepared is Ukrainian (except for non-resident participants).
If a tender participant submits documents confirming the participant’s qualifications and/or experience, such documents may be submitted in Ukrainian and/or English. Documents written in other languages must be accompanied by a translation into Ukrainian, and the translation (or the authenticity of the translator’s signature) must be notarised or legalised in accordance with the procedure established by Ukrainian law.
Terms of Payment for Services: Non-cash payment in accordance with the terms of the agreement.
Submission and Review of Bid Proposals
Submission method and deadline: Send an email to tender@parliament.org.ua (subject line: “UJICS Development Support Team”) by 6:00 p.m. on August 14, 2026.
Deadline for submitting requests for clarification of the provisions of this Announcement: by 6:00 p.m. on August 8, 2026.
Place and date of the tender committee meeting to evaluate the submitted proposals: tentatively August 18, 2026, at the Customer's legal address or online.
Criteria for the evaluation of proposals by the tender committee:
1. The service provider’s capabilities and prior experience — 0 to 30 points, including:
1a. Experience providing services to government agencies:
- none — 0 points;
- 1 to 4 completed projects — 1 to 4 points, respectively;
- 5 to 10 projects — 6 points;
- 10 or more projects — 8 points;
1b. Team’s qualifications for implementing the technical task: 0 to 6 points;
1c. Positive reviews from previous customers:
- none — 0 points;
- present — up to 4 points (points are allocated proportionally to the largest number of reviews).
1d. Experience in deploying a team to manage the full life cycle of the development, launch, and implementation of an information and communication system:
- none — 0 points;
- 1 completed project — 1 point;
- 2 to 5 projects — 2 points;
- 5 or more projects — 3 points;
1e. Experience providing reengineering services for complex IT ecosystems in GovTech:
- none — 0 points;
- 1 completed project — 1 point;
- 2 to 5 projects — 2 points;
- 5 or more projects — 3 points;
1f. Experience in implementing projects to develop government registries and/or e-services:
- none — 0 points;
- 1 completed project — 1 point;
- 2 to 5 projects — 2 points;
- 5 or more projects — 3 points;
1g. Experience in developing design systems and providing UX/UI support for several external teams:
- none — 0 points;
- 1 completed project — 1 point;
- 2 to 5 projects — 2 points;
- 5 or more projects — 3 points;
2. Quality of the proposed approach to implementing the technical specifications: 0 to 30 points, including:
2a. Approach to project management;
2b. Approach to product compliance (maintaining documentation in accordance with current legislation);
2c. Approach to business analysis, specifically requirements gathering, analytical R&D, refinement of requirements during development, etc.;
2d. Management of IT security infrastructure;
2e. Approach to the implementation of digital solutions;
2f. Approach to building and managing the design system.
Scores for each subcriterion range from 0 to 5 points. Each subcriterion will be evaluated based on the completeness and justification of the scope of work, understanding of all necessary steps, clarity and unambiguity of the description of approaches, mentioned methodologies, tools, standards, etc., as well as the size and functional distribution of the team.
3. Price of Services, UAH: 0 to 40 points.
The lowest price will be awarded the maximum number of points; the scores of other participants will be calculated in proportion to the lowest price.
A bid with an abnormally low price (twice or lower than the expected procurement cost without a corresponding justification) will result in a score of 0 points for the price criterion. For reference: the expected procurement cost is approved by the tender committee as a guideline for the Contracting Authority and is used to evaluate tender proposals. It is not disclosed.
Overall evaluation of the proposal: 0 to 100 points.
A score of less than one point for any of the evaluation criteria or subcriteria will result in the rejection of the bid.
Scoring for each criterion will be conducted by members of the tender committee. The overall score for the tender proposal will be the average score given by the members of the tender committee.
The timeframe within which the contract with the winning bidder must be concluded and signed: no later than ten business days from the date the Executive Director of the ALI approves the minutes confirming the winning bidder.
Information on the material terms of the contract with the winning bidder: attached to the announcement (see draft agreement).
Grounds for declaring a tender void: the absence of or an insufficient number of bids; or if the bids submitted by all tender participants do not meet the requirements of the tender documentation; or if all tender participants have proposed prices that are higher than market prices for similar goods, works, or services; or if they exceed the Customer’s budget for the relevant procurement; and no agreement was reached during negotiations with representatives of the bidders regarding a corresponding price reduction.
Grounds for denying admission to participate in the tender:
- failure to submit originals and/or copies of documents, as well as other information, the submission of which is required by the tender documentation; the presence in such documents of inaccurate information about the tender participant or the subject of the procurement;
- the bidder’s failure to meet the requirements set forth in the tender documentation;
- the bid application’s failure to meet the requirements set forth in the tender documentation;
- the presence of an individual in registries, lists, or directories of persons subject to sanctions regimes and restrictions imposed by Ukraine, the EU, the U.S., the United Kingdom, the UN, etc.;
- the occurrence or detection of: a conflict of interest on the part of a bidder, including attempts to influence the selection process or obtain confidential information about the Contracting Authority that would give the bidder an advantage; infringement of intellectual property rights; informal collusion with other market participants resulting in a distortion of competition;
- the bidder is a state-owned or municipally-owned legal entity.
Information about the person authorised to communicate with tender participants
Full name, position: Oleksandra Volodymyrivna Egert, Deputy Executive Director for Operations and Project Coordination.
Email: tender@parliament.org.ua
Information for Non-Resident Participants
1. Upon written request to tender@parliament.org.ua, a non-resident participant will be provided with a translation of the tender documentation into English.
2. A non-resident participant may submit a bid in English.
3. If the documents required by this Announcement are not provided for by the laws of a foreign country, the non-resident participant shall submit documents that are essentially equivalent to their Ukrainian counterparts. The Customer will provide guidance on the acceptability of such documents on a case-by-case basis.
4. A non-resident bidder must have a legal entity — a representative office in Ukraine — registered in accordance with Ukrainian law, and a bank account in a Ukrainian bank for payment of services.